---
title: "Player Management"
canonical: "https://kb.webcockpit.app/en/documentation/administrator/player-management"
updatedDate: 2024-02-15T00:00:00.000Z
description: "Player account and device management documentation."
tags: ["administrator", "player-management"]
---

import { Image } from "astro:assets";
import initPageImg from "./images/English_Webseite_fur_die_Playerinitialisierung-1024x598.png";
import networkErrorImg from "./images/player_networkerror-1-1024x782.png";
import hotspotImg from "./images/hotspot-482x1024.png";
import wifiSetupImg from "./images/wifi_setup_en-483x1024.png";
import addPlayerImg from "./images/English_Player_hinzufugen-1024x217.png";
import createPlayerImg from "./images/English_Player_erstellen-1024x859.png";
import editPlayerOverlayImg from "./images/English_Player_bearbeiten_Overlay-1024x738.png";
import editMessageImg from "./images/Nachricht_bearbeiten.png";
import addPlaylistImg from "./images/playist-add-playlist.png";
import createPlaylistImg from "./images/playist-create-playlist.png";
import addDashboardsImg from "./images/playist-add-dashboards.png";
import playerSettingsImg from "./images/playist-player-1024x376.png";
import assignPlaylistImg from "./images/playist-assign-playlist.png";

## Description

In the Player Management, users with the role "Org. Administrator" can manage SOTEC players. This hardware allows to display a dashboard configured in Webcockpit on a screen in the restaurant.

<Availability
  title="Availability"
  subscriptionLabel="Subscription"
  subscription="Pro"
  scopeLabel="Scope"
  scope="All markets"
  limitationsLabel="Limitations"
  limitations='Only for users in the "Org. Administrator" role'
/>

## Hardware setup

**Notes**

- Use only the original power supply (included in hardware delivery).
- The player can be connected to the internet either via Ethernet or Wifi. For Wifi, additional setup is required (see Wifi setup).

### Connecting the hardware (Internet via cable)

- Connect the player and the screen together via the HDMI interface.
- Connect the player and internet router with Ethernet cable.
- Connect the original power supply to power the device
- The player will now start automatically. After a short moment, the following web page for initializing the player will open in the browser window.

<Image
  src={initPageImg}
  alt="Web page for initialization of the SOTEC Player"
/>

### Connecting the hardware (Internet via Wifi/Wifi)

- Connect the player and the screen via the HDMI interface.
- Connect the original power adapter to supply power to the device.
- The player will now start automatically. After a short moment, a message appears that the device cannot establish an Internet connection:

<Image
  src={networkErrorImg}
  alt="Player network error message"
/>

**Setup Wifi**

Connect your smartphone or laptop to the players wifi hotspot: "player-hotspot".

<Image
  src={hotspotImg}
  alt="player-hotspot"
/>

Once your device is connected to the hotspot, open a browser (Chrome, Firefox, etc.) and type [10.42.0.1](http://10.42.0.1) in the address bar.

<Image
  src={wifiSetupImg}
  alt="Wlan / Wifi Setup"
/>

On the page, enter the name and password of your wlan and press the "Submit" button.

WLAN SSID = Your Wifi name
Password = Your Wifi password

Please pay attention to upper and lower case. After pressing the "Submit" button, it may take a few minutes until the wifi is connected and the initialization page appears.

<Image
  src={initPageImg}
  alt="Web page for initialization of the SOTEC Player"
/>

If the initialization page is not displayed after 5 minutes at the latest, enter the access data again.

## Set up software

Notes

- Before the software can be set up, make sure that the player screen displays the One Time Code (See Hardware Setup).

### Add player

- Log in to Webcockpit with your user data. Please use a different computer for this and not the present hardware.
- In the left navigation menu open the **Administrator** menu item and click **Player Management**. Then click the **New Device **button.

<Image
  src={addPlayerImg}
  alt="Add player"
/>

- In the following overlay you can enter all the information you need. Assign a name of up to 30 characters and select a dashboard and a time period in which the data should be displayed. Make sure to correctly transfer the One Time Code displayed on the initialization web page. In the second tab, the restaurant is selected.

<Image
  src={createPlayerImg}
  alt="Overlay to enter the player information"
/>

- After successful initialization, the dashboards configured in Webcockpit can be displayed on the screen. Feel free to create additional dashboards.

### Edit Player

- Navigate to Administrator, then Player Management and click the pencil icon.

<Image
  src={addPlayerImg}
  alt="Table showing all added players"
/>

- The overlay for editing the player information opens.

<Image
  src={editPlayerOverlayImg}
  alt="Edit player"
/>

### Add custom message

A custom message can be written for each device. For this purpose, the user clicks on the "New message" button (above) and selects the device. In the drop-down menu, all devices for which there is no message yet are displayed. After successfully creating the message, it will be displayed in the "Message" widget (see Dashboard Management). To edit the message, click on the "Pencil" button in the table in the row of the respective player. It is also possible to disable or delete the message.

<Image
  src={editMessageImg}
  alt="Edit custom message for a player"
/>

## Create and assign Playlist

Several dashboards can be displayed in rotation in playlists.

1. Use the button "Add playlist" to create a new playlist.

<Image
  src={addPlaylistImg}
  alt="Add playlist button"
/>

2. Enter a name to uniquely identify the playlist
3. Enter the interval for how long the individual dashboards should be displayed

<Image
  src={createPlaylistImg}
  alt="Create playlist form"
/>

4. Add as many dashboards as you like to the playlist. Choose from self-created dashboards and system dashboards

_Period_: Period for which the dashboard shows data

_Display Rule_: Condition on which days the dashboard should be displayed

<Image
  src={addDashboardsImg}
  alt="Add dashboards to playlist"
/>

5. Open the player settings via the pencil icon

<Image
  src={playerSettingsImg}
  alt="Player settings"
/>

6. Select the desired playlist.

<Image
  src={assignPlaylistImg}
  alt="Assign playlist to player"
/>

## Dashboard Management

[Dashboard Management](/en/documentation/modules/dashboard/management-dashboard)