---
title: "DATEV Master Data"
canonical: "https://kb.webcockpit.app/en/documentation/modules/payroll/datev-master-data"
updatedDate: 2026-02-23T00:00:00.000Z
description: "DATEV Master Data module documentation."
tags: ["modules", "payroll", "datev-master-data"]
---

## Description

The module displays the master data for the selected restaurant. Via the "tabs" under the legend, you can access the different settings. Before payroll data can be exported, some basic settings must be made here.

<Availability
  title="Availability"
  subscriptionLabel="Subscription"
  subscription="Basic"
  scopeLabel="Scope"
  scope="DE"
  limitationsLabel="Limitations"
  limitations="-"
/>

## Filter

- **Restaurant:** Select restaurant to maintain employee and pay type master data
- **Export:** Link to DATEV Export

## Maintenance and Settings

The different settings can be accessed via the "tabs" displayed under the filter legend.

| Tab | Description |
| --- | --- |
| Employees | Activation and Export ID |
| Wage Types | Activation and Export ID |
| Settings |  |

## General Settings

### Target Program

The payroll programme for which the data is to be exported must be specified here. This is necessary as the programmes require different file formats. 

The data can either be exported in the format of LODAS, Lohn und Gehalt, Gesper or Agenda. The following overview shows the exported fields:

#### LODAS

Field1 = Record type number (number with which the records are submitted)
Field2 = Payroll period (first day of the respective month)
Field3 = Value field for the booking (hours for hour-based pay type, or amounts for amount-based pay type)
Field4 = Processing key
Field5 = Pay type (own number) under which the bookings are recorded
Field6 = Employee number for the submitted bookings

#### Lohn und Gehalt

Field1 = Employee number
Field2 = Calendar day
Field3 = Absence key
Field4 = Pay type number
Field5 = Number of hours
Field6 = Number of days
Field7 = Value (amount)
Field8 = Cost center number (restaurant number)

#### Gesper

#### Agenda

Field1 = Employee no.
Field2 = Pay type
Field3 = Pay rate
Field4 = Value
Field5 = Cost center

### Export Options

| Text File | Please select Text File if you want to download the export file for payroll accounting locally to your PC. |
| --- | --- |
| Email | If the export file should be sent by email, please add an email address. |

### DATEV Settings Data

Advisor and client number for all restaurants or per restaurant.

## DATEV Master Data

This area is used to maintain the employees and wage types for the individual restaurants. A restaurant must be selected before maintenance. All employees and wage types for which wage transactions have already been imported from the selected restaurant are created by default. In addition, both employees and wage types can be created and deleted for each restaurant.

### Employees

The personnel number is displayed for each employee and an export ID must be defined. Employees are only exported if a green tick appears next to ‘Waiting’.

Employees with a gray X are not exported.

<ReportColumns reportName="Payroll.Datev.MasterData.Employee" language="en-GB" />

### Wage Types

The wage type (RDS) is displayed for each wage type and an export ID must be defined. In addition, the processing code (according to LODAS definition 1 = time and 2 = euro) (only Lodas) or default key (only wages and salaries) must be defined.

<ReportColumns reportName="Payroll.Datev.MasterData.EarnCodes" language="en-GB" />

The other fields have the following meaning:

| Setting | Description |
| --- | --- |
| Is exported | If set: hours with this pay type are exported |
| Export negative | The determined value is multiplied by -1. |
| Amount-based pay type | If set: amounts are exported, otherwise: hours are exported |
| Export cumulative | If set: all transactions of the month with the same employee, restaurant, and pay type are cumulative, the first day of the month is used as the booking date, otherwise: a separate entry is created in the export file for each payroll transaction |
| Export days | If set: days are exported, otherwise: hours are exported |

### Note

The default key can be selected from a list whose entries were taken from the description of the wage and salary import interface. You cannot enter your own default key as these are not permitted according to the description in Payroll.